FELLOWSHIPS IN UNIVERSITY ADMINISTRATION (UASP)

Overview of the IREX University Administration Support Program
With primary support from the Carnegie Corporation of New York, IREX has designed the University Administration Support Program (UASP) to contribute to improving administration in a selected number of universities in the following countries: Armenia, Georgia, Kazakhstan, Kyrgyzstan, Russian Federation, and Ukraine. Program elements include:

• Fellowships in University Administration. IREX provides competitively awarded short-term fellowships for mid and senior-level university administrators to spend approximately eight weeks with counterparts at respected US public universities to work on specific university administration reform projects. The fellows will travel to the US in two cohorts of 10 administrators each in fall 2008 or winter 2009. While in the US the fellows are required to prepare a case study on the reform issue addressed. The case studies are then published and distributed to universities participating in the program.
• Pilot Project Grants. Fellows in university administration will be eligible to compete for small grants to support pilot reform projects at their home universities upon their return home.

Eligibility Requirements for the Fellowships in University Administration

Applicants must:

• Be a citizen of and reside in Armenia, Georgia, Kazakhstan, Kyrgyzstan, Russia, and Ukraine at the time of application and participation in the program;
• Submit a complete application with all required documents by the application deadline;
• Have a high level of proficiency in written and spoken English necessary to work independently in the United States and engage colleagues;
• Be able to receive and maintain a J-1 visa;
• Be able to participate in fellowships for approximately eight weeks either in fall 2008 or in winter 2009;
• Be committed to researching and writing a case study on a topic of university administration while in the United States; and
• Hold a full-time position with the title of Pro-Rector, Dekan, Department Chair, or equivalent at one of the eligible universities or working in an equivalent management position focusing on higher education reform in the Ministry of Education and Science. See below for the list of eligible universities.

List of eligible universities:

Arabaev Kyrgyz State Pedagogical University
Balasagyn Kyrgyz National University
Bishkek Humanitarian University
Issykkul State University
Jalalabad State University
Naryn State University
Osh State University
Talas State University

Applications not meeting the above eligibility requirements will not be forwarded to the selection committee.

Current IREX employees and consultants and their immediate family members (spouses, parents, children, and siblings) are not eligible to compete in any IREX-administered grant programs, either as individuals or as the responsible party representing an institutional applicant. 

Program Dates
April 14, 2008: Application deadline
June 2008: Semi-finalists interviews.
July 2008: Finalists notification
Mid-October – Mid-December, 2008: Cohort I Program in United States
Mid-January – Mid-March, 2009: Cohort II Program in the United States 

Selection Criteria
A panel of experienced international university administrators using the following criteria will review applications submitted to the Fellowships in University Administration Program Criteria (not in order of importance):

• Relevance of the proposal in relation to the priorities of the applicant’s university
• Potential impact of the project on the home university
• Approval and interest of the Rector of the applicant’s university
• Adequate professional experience of applicant
• English language ability and communication skills
• Leadership potential of applicant

Finalists and semi-finalists may be called for a telephone or in-person interview. 

Financial and Professional Provisions of the Grant

The program provides the following:

• J-1 visa support for the period of the program
• Round-trip travel from fellows’ home cities to the US host institutions
• Accident and sickness insurance
• An orientation in Washington, DC at the start of the program
• Housing and $38/day daily allowance for meals and incidentals
• Professional development allowance of $1000 for educational materials, professional conferences and membership in U.S. professional associations
• A two-day case study presentation workshop in Washington, DC at the end of the program

A Pilot Project Grants competition for alumni of the fellowships will enable universities to jump-start reforms stemming from the Fellowships in University Administration program. The next competition will be in spring 2009. 

US Host Institution Affiliation
Fellows will be affiliated with administrative departments of US public universities across the United States appropriate to their research objectives. They will be matched with a mentor who will introduce them to the system of administration at their university. Applicants may suggest US institutions where they would prefer to conduct their research in the application form. IREX will identify an appropriate US institution based on the fellows’ preferences, their universities’ contacts, recommendations of senior specialists and scholars in the United States, and knowledge of US institutions. All final host affiliations will be decided by IREX, and IREX does not guarantee placement at host institutions suggested by the applicant.

Submission Guidelines
The deadline for applications is April 14, 2008 at 5:00 PM.

The original application with all supporting documents and 4 copies should be sent to the local IREX office listed below. DO NOT send applications to the IREX office in Washington, DC. Late or incomplete applications will not be considered.

IREX reserves the right to verify all of the information indicated in the application. In the event that there is a discrepancy, or information is found to be false, the application will immediately be declared invalid, and the applicant ineligible.

CONTACT INFORMATION ON WHERE TO OBTAIN AND SUBMIT APPLICATION IS ALSO AVAILABLE AT HTTP://WWW.IREX.ORG

International Research & Exchanges Board (IREX)
265 a Chui Prospect, room 109, Bishkek, Kyrgyz Republic 720071
Tel.: +996 (312) 610-811
E-mail: comurkulova@irex.kg

 Program update

One Application for the fall round of UASP was received by deadline June 15th.

EXPLANATION OF THE PROJECT AREAS

Admissions Management
An Admissions Management office develops, plans and implements all on- and off-campus recruitment activities. Among these recruitment activities include secondary school visitations, college fair programs, group information sessions, campus tours, fall and spring open house days, multicultural weekend programs, and alumni volunteering programs. In addition to recruitment activities, the Admissions Management office is responsible for organizing, planning, and conducting an annual review of applications for undergraduate admission, planning and production of recruitment publications, and the development of the admissions web site.

Faculty Development
A university’s faculty is one of its greatest assets. A program of faculty development is dedicated to supporting the ongoing personal and professional growth of all faculty: full time and part time lecturers and professors. By providing your faculty with information, trainings, forums, connections, and other support services and activities, the program vitalizes the faculty, strengthens the university, improves the quality of instruction, and helps the university better serve the community. Faculty Development recognizes faculty in their multiple roles as teachers, scholars, professionals, and community members.

Human Resource Management
The role of a Human Resource Management office is to design, develop and continually refine a comprehensive human resources management program for the university. The goal of this program is to attract, reward, and retain a high quality faculty and administrative and support staff to meet the educational mission of the university. The Office of Human Resource Management provides services to the university community in the recruitment and training of employees, in the administration of benefits and compensation, promoting equal opportunities, managing job performance, developing and interpreting policy, and promoting effective work relationships.

Campus Life/Student Services
An office of Campus Life/Student Services is committed to working primarily with students, but also with faculty and staff from all areas of the university to build an open, inclusive, intellectual, and multicultural community. The office provides a variety of programs and services that monitor the quality of the campus environment, assists students with campus housing, coordinates college responses to campus and individual student crises, and oversees the non-academic discipline process. Retention efforts, student advocacy, and diversity issues are also concerns of this office. Programs offered through this office give students the opportunity for direct participation in activities involving their academic, emotional, spiritual, or career-related development. The services provided assist students both in making their way through college and then making the transition to their post-graduate lives. This office organizes activities and clubs for students in all areas that may be of interest.

Quality Assurance
Quality Assurance is the responsibility each higher education institution has for ensuring that appropriate standards are being achieved, good quality education is being offered, and that internationally recognized programs are being developed. A quality assurance office would be responsible for the development, implementation, operation and monitoring of the university’s procedures for the approval and ongoing evaluation of its academic programs, coordinating university processes relating to teaching and learning quality, designing systemic approaches and developing instruments for academic staff to use in measuring and monitoring teaching and learning quality, and developing both formal and informal procedures related to the evaluation of teaching and learning quality in university programs, courses, and units. The office would evaluate the work and academic activities of faculty members, as well as their methods of teaching and academic research through various assessment models and strengthen research by further developing the university’s research capacity and research management plan.

University Governance/Trustees
A university board of trustees is responsible for the overall direction of the university. This governing board approves the operating budgets, supervises the investment of the university’s endowment, and oversees long range planning. The trustees also exercise prior review and approval concerning changes in major policies, such as those in instructional programs and admission, as well as tuition and fees and the hiring of key university personnel. The university board of trustees is generally formed of prominent individuals who are not part of the university. People that are in key leadership and management positions such as the state governor, head of a bank, or president of a foundation, are invited to serve on a university board of trustees.

Alumni Relations
An alumni relations office exists both to maintain relationships with graduates and friends as well as securing donations to help advance the university. The office provides services as alumni communications which could consist of mailings, electronic or paper newsletters, the updating of alumni contact information, the creation and maintenance of an alumni association, and planning events for alumni. This office also helps the alumni in their career planning and establishing further training opportunities for the alumni.

Community Relations
The Office of Community Relations is the primary contact for individuals, business and community organizations, and local municipalities that want to be involved with the university. The office works to develop and enhance the university’s relations with a wide range of groups to promote mutual understanding, coordinate the campus’s response to local public policy issues, and help members of the community access the university’s resources.

Fundraising/Development
The Office of Fundraising/Development is the central point for coordinating and generating philanthropic support for the future development and success of the university. The office manages the university’s fundraising program and seeks donations to support the work of the university from alumni, companies, trusts and other organizations.

Integration of Teaching and Research
The integration of teaching and research at a university enables its students to utilize their independence and creativity. It is important as it improves the quality of teaching effectiveness and student learning. Through integration of teaching and research teaching and research personnel such as teachers, scholars, and professionals receive support to provide instructional enhancement at the levels of course, curriculum planning and student learning. The teaching and research integration also advocates for organizational development to build university structures and resources which will be effective in supporting teaching and research projects.

Research Management
The university conducts research management by: administering and awarding research grants from government and other sources, managing intellectual property and technology transfer, coordinating research support services, and providing information and access to a university’s faculty and their fields of research. Through research management the university promotes research and technology development internally and externally, and facilitates the needs of researchers across the university. Also, the university comes up with norms and procedures for conducting research studies and for recognizing the research methodology.

University Financing and Budget Management
The university maximizes the effective use of university resources through financing and budget management. Finance and budget management incorporates annual budget development and management. The budget formation modules and the broader issues of financing sources such as federal versus state provided funding are also part of this process along with providing coordination and oversight of all facets of the university’s operating budget and continuous improvement in the university’s budget process. To come up with the annual budget modules the university administration consults with faculty, staff, and students on planning issues and resource needs.

Corporate Relations
Through building corporate relations the university initiates and coordinates interactions with corporations on behalf of the university. It engages in relationships with corporations that support the university’s teaching, research, and service mission. It establishes mutually beneficial collaborations, partnerships, and sponsorships at the local, national, and international level in areas as philanthropy, sponsored research, student recruitment, technology transfer, and continuing education.

Government Relations
Government Relations promote effective communication between representatives of the university and representatives of local, regional and federal government. The university representatives monitor federal legislation and serve as liaisons between members of the government and university. University members also work with elected officials and government agencies to provide information and research findings that may help them in their work.

International Relations
The Office of International Relations is responsible for promoting and coordinating the growth of international studies and programs at a university. This office executes the university’s policies regarding external affairs and the coordination of international academic exchange, oversees foreign visitors and students to the university, invites foreign experts to the university, participates in student recruitment and receives foreign students, scholars, and visiting professors while also coordinating all logistics associated with their studies and living arrangements. The office also handles international conference requests, and maintains contact information and relations with foreign universities.

Strategic Planning
Strategic planning is a process of identifying, recording, and tracking the progression of organizational goals. A university’s strategic plan is a document that captures what goals are hoped to be accomplished from a broad perspective. The Office of Strategic Planning creates the institution’s mission, identifies objectives and market opportunities, and creates operating plans to effectively achieve this mission.